Welcome to the Office of College Counseling

Great Hearts Northern Oaks is eager to graduate our inaugural class of 2021!

The emphasis of the college counseling program at Great Hearts is on helping students find the right fit. We believe that the process for applying to college should be one of positive self-discovery that fully engages students, parents and counselors. Throughout their years at Great Hearts Northern Oaks, our students learn to be comfortable in the worlds of both ideas and practicality, understanding the relationship between the two. This serves our students particularly well when identifying and seeking admission to well-matched colleges and universities.

Great Hearts is committed to keeping a low counselor-to-student ratio in order to provide individualized attention to each student going through the college application process. Our College Counselor helps students, and their families, navigate the College Admissions process and serves as a resource to them in the following ways:

For High School Parents:

  • College info nights
  • Financial aid/scholarship nights
  • Individual meetings as requested
  • College counseling newsletters

For Students:

  • PSAT/NMSQT testing every October — open to 10-11th graders
  • Armed Services Vocational Aptitude Battery (ASVAB) Career Exploration Program (CEP) offered to 10-12th graders
  • Guidance on SAT/ACT test preparation
  • Individual or small group meetings
  • Rep Visits from colleges and universities
  • College workshops – topics including college research, applications, essay writing, resume building, financial aid, scholarships, and specific admissions processes for selective colleges, NCAA/NAIA sports, military academies, Etc.
  • Optional college field trips (typically for rising Juniors and Seniors)
  • Help with applications to summer college and enrichment programs
  • Guidance on any topic related to post-secondary planning


How do I obtain a High School Transcript?
Either the College Counselor or Registrar can pull a transcript for you—it depends on why you need the transcript:

College Counselor Registrar
  • College application
  • Scholarship application
  • Summer enrichment program (high school only)
  • Withdrawal/transfer
  • Any 7-8th grade students taking courses for high school credit
  • Personal records
  • Drivers permit

Note: We will process transcript requests as quickly as possible, but please allow a minimum of 3-5 school days for unofficial transcripts and 7-10 school days for official transcripts.

What is the difference between unweighted and weighted GPA?
Great Hearts Academies will weight all Honors courses with an extra point (on a 5.0 scale) to be used in calculating a weighted GPA for high school students. When printing transcripts, academies will provide both a weighted and an unweighted GPA (on a 4.0 scale). For schools with Juniors and/or Seniors, a School Profile will be attached that includes a GPA distribution chart. On it, the highest weighted and unweighted GPAs in a particular class (i.e. Class of 2021) will be disclosed.

Many colleges and universities (especially out-of-state) will recalculate GPAs using their own scale and weighting system, on which our students’ courses would be labeled as Honors. Some colleges and universities will accept the highest GPA reported and others will use only the unweighted GPA. By reporting both a weighted and an unweighted GPA, we are giving Great Hearts students the recognition for their Honors coursework, and we are showing colleges the rigor of our curriculum, thus giving them the necessary tools to properly evaluate our students.

Which Great Hearts classes are Honors?
All courses except Fine Arts classes and PE are designated as Honors.

How do I stay up-to-date on events?

  • Beginning in 9th grade, students should have a personal email address and register for a Naviance Student account. Contact your College Counselor to get a Naviance registration code.
  • Regular college counseling newsletters to High School parents; important dates and updates will be posted in the weekly Upper School e-Newsletters.
  • Check the School Calendar on our website.
  • Upcoming in-person college rep visits and workshops will be posted in Naviance and at the Office of College Counseling. Virtual visits will be posted on the SignUp Genius page linked in the upper school newsletter.

When is the PSAT and how do I register?
New in 2020-21, we will administer two separate PSAT tests. The national PSAT/NMSQT will be held on October 14, 2020 and is open to 10-11th graders. There is a fee of $25 to cover the cost of administering the test.

The PSAT 8/9 will be provided to 9th grade students during spring semester 2021. The date will be determined at the end of fall semester and the cost will be around $15 for this version of the test.

We highly recommend that all students participate in the PSAT. Please reach out to your College Counselor if you have any questions or concerns.

How do I register for the ACT and/or SAT?
To register for an ACT test date: https://www.act.org/
To register for an SAT test date: https://www.collegeboard.org/
You can search for testing centers using your zip code.

I am being asked for a CB or High School code. What is it?
The CEEB# for Great Hearts Northern Oaks is 440186

How do I contact the College Counselor with questions and/or to set up a meeting?
Email: JessicaWoods@GreatHeartsNorthernOaks.org
Phone: (210) 888-9483 ext 303614