Welcome to the Office of College Counseling

Great Hearts Northern Oaks is eager to graduate our inaugural class of 2021!

The emphasis of the college counseling program at Great Hearts is on helping students find the right fit. We believe that the process for applying to college should be one of positive self-discovery that fully engages students, parents and counselors. Throughout their years at Great Hearts Northern Oaks, our students learn to be comfortable in the worlds of both ideas and practicality, understanding the relationship between the two. This serves our students particularly well when identifying and seeking admission to well-matched colleges and universities.

Great Hearts is committed to keeping a low counselor-to-student ratio in order to provide individualized attention to each student going through the college application process. Our College Counselor helps students, and their families, navigate the College Admissions process and serves as a resource to them in the following ways:

For High School Parents:

  • College info nights
  • Financial aid/scholarship nights
  • Individual meetings as requested
  • College counseling newsletters

For Students:

  • PSAT/NMSQT testing every October for 10-11th graders
  • Armed Services Vocational Aptitude Battery (ASVAB) Career Exploration Program (CEP) offered to 10-12th graders
  • Guidance on SAT/ACT test preparation
  • Individual or small group meetings
  • Rep Visits from colleges and universities
  • College workshops – topics including college research, applications, essay writing, resume building, financial aid, scholarships, and specific admissions processes for selective colleges, NCAA/NAIA sports, military academies, Etc.
  • Optional college field trips (typically for rising Juniors and Seniors)
  • Help with applications to summer college and enrichment programs
  • Guidance on any topic related to post-secondary planning


How do I obtain a High School Transcript?
Either the College Counselor or Registrar can pull a transcript for you—it depends on why you need the transcript:

College Counselor Registrar
  • College application
  • Scholarship application
  • Military
  • Summer program (high school students
  • Withdrawal/transfer
  • 7-8th grade students who have completed one or more high school course (i.e. Algebra 1)
  • Drivers permit
  • Alumni requests
  • Personal records

Note: We will process transcript request as quickly as possible, but please allow a minimum of 3-5 school days for unofficial transcripts and 7-10 school days for official transcripts to colleges. Before requesting a transcript, please review the Transcript FAQs HERE

What is the difference between unweighted and weighted GPA?
Great Hearts Academies will weight all Honors courses with an extra point (on a 5.0 scale) to be used in calculating a weighted GPA for high school students. When printing transcripts, academies will provide both a weighted and an unweighted GPA (on a 4.0 scale). For schools with Juniors and/or Seniors, a School Profile will be attached that includes a GPA distribution chart. On it, the highest weighted and unweighted GPAs in a particular class (i.e. Class of 2021) will be disclosed.

Many colleges and universities (especially out-of-state) will recalculate GPAs using their own scale and weighting system, on which our students’ courses would be labeled as Honors. Some colleges and universities will accept the highest GPA reported and others will use only the unweighted GPA. By reporting both a weighted and an unweighted GPA, we are giving Great Hearts students the recognition for their Honors coursework, and we are showing colleges the rigor of our curriculum, thus giving them the necessary tools to properly evaluate our students.

Which Great Hearts classes are Honors?
All courses except Fine Arts classes and PE are designated as Honors.

How do I stay up-to-date on events?

  • Beginning in 9th grade, students should have a personal email address and register for a Naviance Student account. Contact your College Counselor to get a Naviance registration code.
  • Regular college counseling newsletters to High School parents; important dates and updates will be posted in the weekly Upper School e-Newsletters.
  • Check the School Calendar on our website.
  • Upcoming in-person college rep visits and workshops will be posted in Naviance and at the Office of College Counseling. Virtual visits will be posted on the SignUp Genius page linked in the upper school newsletter.

When is the PSAT and how do I register?
New for 2020-21, we will administer two separate PSAT tests at GHNO. The national PSAT/NMSQT will be held on October 14, 2020 only for 11th graders. The fee for this test is $25. 11th grade students who are eligible for fee waivers will be able to take the test at no cost.

The PSAT 10 will be administered to 10th grade students during spring semester 2021. The date it tentatively planned for March 24, 2021 and will also cost $25.

We highly recommend that all 10-11th grade students participate in the PSAT. Please reach out to your College Counselor if you have any questions or concerns.

SAT School Day – in response to COVID-19
Due to the fact that so many of our rising seniors had their tests canceled, we have decided to help take the burden of testing away by offering the SAT School Day test on October 14, 2020 for GHNO Seniors only.

In March 2021, we plan to offer the SAT School Day to Juniors. More information about registering for these tests will be sent out to eligible families.

Can my 9th grader take the PSAT?
Great Hearts Texas has determined that they will no longer administer the PSAT test to 9th graders. If an 8th or 9th grader is determined to take the PSAT, we recommend searching for a testing center that offers the PSAT 8/9 using the College Board School Search. Enter your zip code and make sure to select the correct test administration from the drop down menu.

How do I register for the ACT, SAT, and/or SAT Subject Test at an outside testing center?
To search and register for an ACT test: https://www.act.org/
To search and register for an SAT test: https://www.collegeboard.org/

I am being asked for a CB or High School code. What is that code?
The CEEB# for Great Hearts Northern Oaks is 440186

How do I contact the College Counselor with questions and/or to set up a meeting?
Email: JessicaWoods@GreatHeartsNorthernOaks.org
Phone: (210) 888-9483 ext 303614
To request a Zoom or phone appointment, click HERE.